The GDPR requires companies to keep a record of their processing activities (“ROPA”) to enable privacy audits.
The company should identify the people responsible for collecting and processing personal data, as well as the purpose of data processing, and keep track of all processed data categories to understand why it's considered personal and treat the data appropriately.
Companies' ROPA must detail which technical and organizational measures are taken to protect personal data from breaches and unauthorized access, and must also specify the time limit for deleting personal data.
The processed information puts users' data privacy rights at risk. The vast majority of companies rely on data and process it regularly.
Legal experts who understand GDPR requirements are essential when building your ROPA process. Create a structured ROPA categorized by data type to help tackle this task, and ensure that all relevant guidelines include instructions regarding ROPA documentation.
Maintaining an organized data structure is vital for ROPA compliance. An automated no-code data mapping solution can help companies answer any question or request related to data, saving hours of research, potential compliance risks, and a lot of frustrations all around.
The new era of data ownership asks companies to take their data privacy seriously at all times. A sophisticated and easy-to-use live-data mapping technology can help companies achieve this.